The following initial secretarial duties must be performed immediately after registration:
Prepare inaugural minutes by incorporator and director/s (the first minutes of the incorporator to the MOI containing the following:
Confirming the incorporation of the company.
Confirming the nature of the business.
Confirming the authorised and issued share capital.
Confirming the appointment of the first directors.
Resolving any immediate share transfers.
Confirming the company secretary (compulsory for public and state owned companies), not for a private company.
Confirming the auditors, if any.
Appointing the public officer.
Confirming the registered address.
Confirming the year end.
Ensure written consents are signed and received from the first directors.
Issue share certificates
Prepare securities register and company register.
Open Board of Directors Minute Book.
Ensure a letter of consent is received from the public officer.
Send notification to SARS, informing SARS of the appointment of the Public Officer and advise them of the registered office. (The appointment of a public officer is compulsory in any registered legal entity). This must be an individual and resident in the Republic of South Africa.
The company must now lodge their notifications to SARS via e-filing. It can't be done through an agent anymore.
